Job Description:

Administration Assistant (Maternity Cover)

Job Overview:

The Administration Assistant will complete the daily, weekly and monthly tasks of the Administration team under the supervision and support of the Project Administrator. The majority of this role focuses on book keeping duties, filing, processing payments, recording staff holiday and absence, assisting with payroll tasks and general office management. The administration team also record and manage paperwork for the CE staff working in the project. TVG Administration team also oversee the smooth running of a crèche and preschool team of workers and assist with administration duties of this facility as well. The Administration Team are an experienced and friendly group who oversee the smooth administration of a 25+ team of community development workers focused on supporting Travellers in the Cork City area, challenging anti-Traveller racism and advocating for Traveller rights in Ireland.

Reports To: Mary Prendergast, Project Administrator.

Place of Work:

The Administration Assistant will be placed in Cork Traveller Visibility Group’s Administration office 25 Lower John St., Cork. Depending on COVID-19 public health guidelines and remote working requirements, the worker might be asked to work from home when necessary, and might be asked to do some travel within Ireland to attend trainings and meetings.

Contract/Salary Scale:

This position is for 19 hours per week, the wages for this position is €285 per week before tax (gross). The contract is a fixed-term contract commencing in May 2022 and ending at the end of January 2023 to cover the maternity leave of our current Administration Assistant. All TVG contracts are subject to continuous funding. The contract is subject to a probation period of 3 months.

Duties and responsibilities:

1. Keep regular weekly financial accounts on our online system.
2. Meet on regular basis with the Treasurer, Administration Team and CO-Directors to prepare any financial or administrative reports as required by the Board of the Directors.
3. Assist the Project Administrator to complete the payroll and returns to Collector General fortnightly.
4. Complete processing and payment of expenses as required.
5. Complete all processing and payment of all bills and invoices on time and file accordingly.
6. Assist the Project Administrator to prepare financial reports, budgets, projections as required and liaise with all funders of the Organisation when necessary
7. Process any orders for office stationery and equipment
8. Purchase equipment in consultation with the Co-Directors of TVG.
9. Assist broader TVG team and service users with any administrative requirements that arise.
10. Attend TVG staff meetings on a weekly basis and deliver a department update with the Project Administrator.
11. Network with other Community Development Projects and relevant partners and funders as required.
12. Undergo ongoing training and development as required

Essential Experience Criteria:

• Minimum of 3 years’ experience working in an office environment in an administrative role
• Minimum of leaving certificate qualifications
• Fully computer literate particularly experience working with Microsoft Office programmes and proficient skills in Microsoft Word and Excel.
• Excellent communication skills both written and verbal.
• An ability to work on your own initiative.
• An ability to work as part of a diverse and multicultural team.
• A passion for human rights, anti-racism and community development work.

• Third level qualification in book-keeping or office administration
• Experience working on cloud-based online accounting systems
• Experience working in a community development project and/or with diverse multicultural team and service users.

To Apply for this Role:

Please send an up to date CV and cover letter to tvgmary@gmail.com by 15th April with interview for successful applicants on 22 nd April and25th April. This contract is planned to start at latest mid May 2022. For further queries please call Mary Prendergast 0862853531 or email Mary tvgmary@gmail.com with further questions.

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